Admissions Procedures - UCAS
1.121. For programmes of study where an
interview forms part of the admissions process Selectors will
indicate which applicants they intend to invite based on the
selection criteria agreed for the programme.
1.122. The Selector will ensure that the
applicant can meet the normal entry requirements for the programme
of study and, where necessary, consult with Admissions staff in
cases where this is not clear. Further information may then
be sought from the applicant. Admissions will check forms for
viability before an invitation to interview is extended.
1.123. All candidates must be treated on
an equal and fair basis. This does not necessarily mean that if one
applicant is interviewed, then all the others must be interviewed
as well. It may, for example, be appropriate to interview
candidates to distinguish between candidates with similar academic
profiles, or to interview a candidate whose
UCAS
form does
not provide sufficient information on which to base a decision (eg
a candidate presenting non-standard qualifications).
1.124. When Admissions issues an
invitation to interview this will normally be sent to allow 10 days
between dispatch of the invitation and the date of interview.
Applicants will also be asked to confirm attendance by returning
the reply slip, e-mail or telephone and acceptance will be recorded
by Admissions on the admissions database (SITS).
1.125. When an interview candidate
indicates that the interview day is not suitable and requests an
alternative date, the applicant will be placed on the next
available date and a new letter will be issued confirming this.
1.126. Applicants, who do not attend
interview without advising Admissions that they will be unable to
attend, will automatically be given a fresh interview
appointment. If, subsequently, the applicant again fails to
attend interview without advising Admissions their application will
be withdrawn in line with
UCAS
procedures. An appeal can be considered if acceptable reasons
for non-confirmation and non-attendance are received.
1.127. No applicant will be offered in
excess of three interview invitations regardless of whether they
have informed admissions of their inability to attend. Applicants
may be liable for fewer options depending on the number of
interview days left for their chosen programme.
1.128. Interviews will be conduct on a
consistent basis for all applicants applying for the same programme
of study. A set of interview/selection criteria will be
produced by the Selector and will be applied consistently to all
interviews. Notes will be kept and recorded on an interview
pro-forma. (A standard interview form will be produced by the
Admissions, but may be modified to meet the needs of a particular
programme.)
1.129. Questions related to the race,
ethnicity, nationality, gender, sexuality, religion or age of the
applicant must not be raised either at the interview or in
subsequent discussion. However, staff should encourage applicants
to disclose any disability or In Care need to the University, to
help ensure that any necessary adjustments can be planned to
support their education. It will be the responsibility of the
Selector to organise the interview sessions.
1.1210. Selectors will normally make
decisions on whether to make an offer of a place within 10 working
days of the interview taking place. The decision will be
recorded on the interview report form which accompanies the
application form. Where a rejection decision is made reasons
for the decision are to be shown on the interview report
form. Relevant sections of the interview report form should
also be completed so that a documented record of the interview is
available in the event of a request for information, or a complaint
by the applicant. Admissions will normally communicate these
decisions to applicants within 5 working days of receipt of the
interview forms with recorded decisions in Admissions.
1.131. Applicants who have been made
offers for programmes where no interview is conducted will receive
a letter from Admissions advising of the decision to offer a place
and inviting the applicants to visit the University.